Giving an On-screen Presentation
Slide Show View allows you to view the presentation on your computer monitor as the audience will see it projected. The presentation/show will begin on the current slide, so if you want to view the presentation from the beginning, be sure to move to the first slide prior to selecting the Slide Show View Tool. To change to Slide Show View , click the Slide Show View Tool.
When you are giving an on-screen presentation, as you move the mouse, the show controls become visible in the lower left corner. This allows you to access navigation and other tools. These controls are nearly invisible because they take on the characteristics of whatever background you have chosen for that slide, but always appear in the same location, so you'll get used to spotting them. To access the show controls , click anywhere within the show controls rectangle.
Navigation during the Presentation
During a presentation, you can navigate to a different slide in the presentation by making a selection from the Slide Show Controls menu. You can move to the Next or Previous slide. You can also move directly to a slide by choosing its Title from the list, or by selecting Slide Navigator.
Slide Navigator opens a dialog box from which you can select the slide you want. If there are more slides than will fit at one time in the window, it provides a scroll bar. The slide Title list is a pop-up menu choice. The Title list usually provides easier access unless you have more than about 26 slides, then you will have to point at the arrow at the bottom of the list which will cause the list to scroll. When the slide you want is visible in the list, you can select it.
The title of each hidden slide will show on the navigation list, identified with parentheses around the slide number. This feature allows you to include supplemental information slides, but not access them unless specifically needed.
The current slide is denoted with a checkmark beside the title of the slide.
Meeting Minder is way of jotting down notes and tasks during an on-screen presentation. During a presentation, to access Meeting Minder , click the Show Controls and choose Meeting Minder. You can then type notes, assign tasks, and identify due dates. You could also choose to record Meeting Minutes, by clicking on the Meeting Minutes tab.
• Schedule opens an empty Microsoft Outlook appointment for you to supply the details.
• Export allows you to Send meeting minutes and action items to Microsoft Word as RTF (rich text format) text or Post action items to Microsoft Outlook's Task list.
PowerPoint inserts any action items that you included in Meeting Minder on a new final slide at the end of your presentation. This makes notes and tasks recorded during the presentation available for review at the end of your presentation. If you need to permanently keep these notes in your presentation, be sure to save your file before exiting PowerPoint and turning off your computer.
During a presentation, you can record notes via the Show Controls. The notes you add are recorded on the Notes Page for that slide. To record notes , from the Show Controls, choose Speaker Notes. Keep in mind that your notes are visible to the audience while you are typing them even if you have not chosen to print Notes Pages for your audience.
During a presentation, you can "mark" on a slide with the Pen Tool. To create slide "marginalia," from the Show Controls, choose Pen. You will see the cursor change to a pencil. Press and drag the mouse to "mark" on the slide. Any markings made with the Pen remain on the slide only as long as it is the current slide.
To change pen colors , from the Show Controls, choose Pointer Options : Pen Color, then choose the color you want. You must make pen color selections before you select the pen to "mark" on the slide.
You must change from the pen to a regular cursor before the presentation can progress. To remove the pen and return to a regular cursor, from the Show Controls, click Arrow.
During a presentation, you may want to pause your presentation for discussions. You have two choices.
• To pause the presentation leaving the slide visible , from the Show Controls, choose Screen : Pause.
• To pause the presentation blackening the screen , from the Show Controls, choose Screen : Black Screen. Black Screen focuses the audience's attention on you rather than the content on the screen.
To return to your presentation from either of these two options, from the Show Controls, choose Resume.
To end the presentation prematurely , from the Show Controls, choose End Show. You can also end the presentation by pressing ESC.
Another option available under the Pointer Options is Hidden. When you choose Hidden, your mouse cursor is no longer available or visible on-screen. This is beneficial when you are running a presentation in a kiosk mode and you don't want guests to move the mouse, leaving the show controls visible or making selections. It is also beneficial if you are giving a presentation and have chosen to use the arrow keys to move through your presentation rather than using the mouse. To "undo" this option change, press ESC and stop the presentation.
Return to PowerPoint
Home | MS
Word | Photoshop | MS
Excel | MS PowerPoint | Scanning |
Digital Photography
Other Links