Digitizing Your PDD

Using PowerPoint Tools

The Style Checker checks for spelling, visual clarity, and case and end punctuation. This valuable tool checks to see that the case in each of the Title Placeholders match , whether or not you have included end punctuation, and that each slide is set for maximum readability.

To activate style checker , choose TOOLS : Options. Click the Spelling and Style tab, and make sure that Check Style is selected. While you can change the options, the default settings are generally the best for a great presentation.

The Office Assistant automatically checks style as your develop your presentation. You must have the Assistant enabled for this option to work.

To enable the Assistant ,

• Choose HELP : Show the Office Assistant.

• Right click on the Assistant and choose Options.

• Check the Use the Office Assistant.

Style issues are marked with a Lightbulb Icon.

Zoom

The Zoom Tool allows you to magnify the view of the slide for better close-up work on a portion of the slide. To use the Zoom Tool click the drop-down box and choose the percentage of magnification you need.

Slide Miniature
When you have zoomed the view of your slide so that all of the slide can not be seen on the screen at one time, PowerPoint will create a black and white Slide Miniature in the corner. This allows you see the overall effects of the changes you are making to the slide.

You may also choose to work in black and white mode by choosing VIEW : Black and White. To see a small color view of the current slide when you are working in black and white, choose VIEW : Slide Miniature.

Pack and Go

Pack and Go packages together all the files and fonts (TrueType only) used in a presentation. When you intend to run the show on a computer that doesn't have PowerPoint installed, you may also package the PowerPoint Viewer on the disk. (The viewer is a way to display an on-screen presentation without the complete PowerPoint application being installed on the computer.)

The Pack and Go Tool compresses the presentation, creating an executable file from which to run the presentation (and any additional files of the actual presentation it needs). If the presentation exceeds a single diskette, Pack and Go prompts you for additional disks.

To Pack and Go your presentation, choose FILE: Pack and Go, then follow the screen prompts.

To run the on-screen presentation , copy the Pack and Go executable file onto the presentation computer. Then " unpackage " the presentation by double clicking the executable file. Pack and Go will prompt you to insert any subsequent disks it needed.

NOTE: It will help if you number your disks as Pack and Go is creating your presentation so that you will know the correct order to insert them during unpacking.

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